Keeping Track of On-Line Files Off-Line
GROWTH MANAGEMENT
max-info.com

A) WEB SITE ORGANIZATION - As your business site grows in size, keeping up with where each item is located becomes a challenge. You need to always keep good records on: 1) A complete list with all the url address for every page on your site and a description of each page
2) location of each url address for every product
3) picture url's that support the product and the picture sizes

In the beginning when your web site is only 10, 20 or 50 pages long, remembering where everything is located is easy. But when your site becomes a few hundred, a thousand, 6000, or so pages remembering becomes a painful waste of time. It is a big mistake for you to think that once a page or picture is posted on your web site that you will never need it for anything else. As you actively improve your web site, you will reuse many of the pictures, so remembering their sizes becomes critical. You will find yourself listing classifieds and need the url to certain products. Or my favorite, writing a new section for the web site and need 100 urls to link the pages with. These problems do happen. Fortunately I learned about records fast.

Here are three examples of the forms I use to keep records of max-info.com
The first one is the general page list. It is best if you keep a separate page(s) for each directory on your site.

Directory: max-info                                         Date:4/12/99

Page Description

URL

URL

Home page

index.html

 

Internet spy

spy.html

market/spy.html

Library - Fast

market.html

market/Auction.html

No Money Down

realstate.html

NoMoneyDown/ActionPages.html

Every page on the site is recorded on a page like this and kept in a handy day runner type book.

The next form is to keep track of your products and supporting pictures. It is good to divide these forms by type.

Type: Knives                                                   Date:3/26/99

Description

Url

Url

Pic url

Pic url

Black 4"
#sp02

Resell/knives/sp02.html

cat/knives/blk4.html

re/knv/img/p02.jpg
120x140

img/blk4.jpg
62x78

Merlin
#pk30

Resell/knives/pk30.html

cat/knives/merlin.html

re/knv/img/pk30.gif 168x213

img/merlin.gif
74x96

 

       

 

       

If you keep all the pictures relating to your product types in the same directory on the web site it is much easier to keep track of your pictures. Example would be all knife pictures in max-info.com/knives/images/.

The last form of the three is a product details form. This form is especially useful when you have dozens of different products and use different prices at different locations. This form works best when divided by type.

Type: Mood Jewelry                                                  Date: 4/12/99

Description

Item #

Price

URL

Other

Mood Collection

mc40

nj50

11.95

mj/modcolet.html

cat/jewelry/modcolet.html

 

Heart shape

nj12

mr03

4.95

re/jewelry/heart.html

mj/heart.html

 

Traditional

mr05

nj14

2.95

4.95

mj/trad.html

cat/jewelry/trad.html

Special

 


       

This form will also help you greatly as telephone and email orders start becoming common.

You will find full page copies of these forms for you to use by clicking here. If you make them 8 1/2 x 11 inch you will have lots of room and they will work well in a three ring binder. I use them as half pages, 4 1/4 x 5 1/2 inch and keep them in my day runner for quick and easy access.

Make sure you date each copy as you update your records.

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